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Monday, February 6, 2012

outlook 2007 shortcuts keys

general shortcuts_1

outlook 2007 shortcuts keys, outlook shortcuts keys, outlook shortcuts keys command
ctrl + 1 ===== switching mail
ctrl + 2 =====  switching calendar
ctrl + 3 ===== switching contacts
ctrl + 4 ===== switching tasks
ctrl + 5 ===== switching notes
ctrl + 6 ===== switching folder list in navigation pane
ctrl + 7 ===== switching shortcuts
ctrl + . (period) ===== switching next message (with message open)
ctrl + , (comma) ===== switching previous message (with message open)
ctrl + shift + tab/f6 ===== move between the main outlook window/reading pane/navigation pane/to-do bar
tab ===== move between the smaller panes in navigation pane/reading pane/outlook window/sections in to-do bar
arrow keys ===== within the navigation pane move around 
ctrl + y ===== a different folder go to 
ctrl + e/f3 ===== search box go to 
ctrl + , (comma)/alt + up arrow/page up ===== go to the previous message in the reading pane
spacebar ===== page down through text in the reading pane
shift + spacebar ===== page up through text in the reading pane
shift + + (plus)/- (minus) ===== (with a group selected) collapse/expand a group in the navigation pane
left/right arrow ===== in the e-mail message list expand/collapse a group 
shift + tab ===== in reading pane move to next field 
ctrl + tab ===== in reading pane move to previous field 
alt + backspace/alt + b/alt + left arrow ===== in main outlook window go back to previous view
alt + right arrow ===== in main outlook window go forward to next view
ctrl + shift + w ===== if available, show menu of commands select infobar

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ctrl + e ===== find/search other item/a message
esc ===== search results clear
ctrl + alt + a ===== expand search to include all mail items/depending on the module /all calendar items/all contact items
ctrl + alt + w ===== query builder expand search
ctrl + shift + f ===== use advanced search/find
ctrl + shift + p ===== a new search/find folder create 
f4 ===== for other item/text within a message search
shift + f4 ===== search/find other item/next during text search within a message
ctrl + h ===== find & replace symbols/some formatting commands/text
ctrl + alt + k ===== search to include desktop expand 

general shortcuts_3

ctrl + shift + g ===== flag for follow up dialog box to assign a flag open
alt + d ===== selected category from list in color categories dialog box delete 
ctrl + shift + a ===== appointment create 
ctrl + shift + c ===== contact create 
ctrl + shift + l ===== distribution list create 
ctrl + shift + x ===== fax create 
ctrl + shift + e ===== folder create 
ctrl + shift + j ===== journal entry create 
ctrl + shift + q ===== meeting request create 
ctrl + shift + m ===== message create 
ctrl + shift + n ===== note create 
ctrl + shift + h ===== new microsoft office document create 
ctrl + shift + s ===== this folder post
ctrl + t ===== in this folder post a reply 
ctrl + shift + p ===== search folder create 
ctrl + shift + k ===== task create 
ctrl + shift + u ===== task request create 

general shortcuts_4

ctrl + s/shift + f12 ===== save
alt + s ===== save & close
f12 ===== save as
ctrl + z/alt + backspace ===== undo
ctrl + d ===== delete
ctrl + p ===== print
ctrl + shift + y ===== copy
ctrl + shift + v ===== item move
ctrl + k ===== names check
f7 ===== spelling check
ctrl + shift + g ===== follow-up flag
ctrl + f ===== forward
alt + s ===== invite all/send/post
f2 ===== (except in icon view) turn on editing in a field
ctrl + l ===== left align 
ctrl + e ===== center align
ctrl + r ===== right align 

general shortcuts_5

ctrl + shift + i ===== switching inbox
ctrl + shift + o =====  switching outbox
(with focus on the to box) ctrl + tab + tab + click on accounts button ===== from which to send a message choose the account
alt + s ===== send
ctrl + r ===== message reply 
ctrl + shift + r ===== message reply all
ctrl + f ===== message forward 
ctrl +  alt + j ===== message as not junk mark 
ctrl + shift + i ===== blocked external content display 
ctrl +  shift + s ===== post from folder
ctrl + shift + n ===== normal style apply 
ctrl + m/f9 ===== new messages check
up arrow ===== previous message go to
down arrow ===== next message go to
ctrl + n ===== new message create 
ctrl + shift + m ===== new message (from any outlook view) create 
ctrl + o ===== received message open
ctrl + shift + b ===== address book open
ctrl + shift + o ===== rtf message/html to plain text convert 
insert ===== an unopened message add a quick flag
ctrl + shift + g ===== follow up dialog box display flag 
ctrl + q ===== mark as read
ctrl + u ===== mark as unread
ctrl + shift + w ===== show/display menu to download picture, add a sender to the safe senders list, change automatic download settings
f4 ===== find/replace
shift + f4 ===== find next
ctrl + enter ===== send
ctrl + p ===== print
ctrl + f ===== forward
ctrl + alt + f ===== forward as attachment
alt + enter ===== show the properties
ctrl + alt + m ===== download mark 
ctrl + alt + u ===== download clear mark 
ctrl + b (when receive/send in progress) ===== send/receive progress display

general shortcuts_6

ctrl + n ===== new appointment (when in calendar) create
ctrl + shift + a ===== new appointment (in any outlook view) create
ctrl + shift + q ===== new meeting request create
ctrl + f ===== forward meeting/appointment
ctrl + r ===== meeting request with a message reply 
ctrl + shift + r ===== meeting request with a message reply all
alt + 0 ===== 10 days in the calendar show 
alt + 1 ===== 1 day in the calendar show 
alt + 2 ===== 2 days in the calendar show 
alt + 3 ===== 3 days in the calendar show 
alt + 4 ===== 4 days in the calendar show 
alt + 5 ===== 5 days in the calendar show 
alt + 6 ===== 6 days in the calendar show 
alt + 7 ===== 7 days in the calendar show 
alt + 8 ===== 8 days in the calendar show 
alt + 9 ===== 9 days in the calendar show 
ctrl + g ===== date go to
ctrl + alt + 4/alt + = (equal) ===== switching month view
ctrl + right arrow ===== next day go to 
alt + down arrow ===== next week go to 
alt + page down ===== next month go to 
ctrl + left arrow ===== previous day go to 
alt + up arrow ===== previous week go to 
alt + page up ===== previous month go to 
alt + home ===== start of the week go to 
alt + end ===== end of the week go to 
ctrl + alt + 3/alt + - (minus) ===== switching full week view
ctrl + alt + 2 ===== switching work week view
ctrl + shift + , (comma)/ctrl + , (comma) ===== previous appointment go to
ctrl + shift + . (period)/ctrl + . (period) ===== next appointment go to
ctrl + g ===== set up recurrence for task/appointment

general shortcuts_7

ctrl + shift + d ===== a new call dial 
f3 or ctrl + e ===== find other item/a contact
f11 ===== search address books box enter a name 
shift + letter ===== in list view of contacts/table, go to first contact that starts with a specific letter
ctrl + a ===== contacts select all 
ctrl + f ===== selected contact create a new message addressed
ctrl + j ===== selected contact create a journal entry 
ctrl + n ===== when in contacts, create a new contact 
ctrl + shift + c ===== from any outlook view, create a new contact
ctrl + shift + enter/ctrl + o ===== a contact form for the selected contact open
ctrl + shift + l ===== new distribution list create
ctrl + p ===== print
f5 ===== distribution list members update list 
ctrl + y ===== go to different folder
ctrl + shift + b ===== address book open
ctrl + shift + f ===== advanced find use
ctrl + shift + period ===== in an open contact
esc ===== contact close 
ctrl + shift + x ===== web page for the selected contact open
alt + d ===== check address dialog box open
alt + shift + 1 ===== in a under internet, contact form, display the e-mail 1 information
alt + shift + 2 ===== in a under internet, contact form, display the e-mail 2 information
alt + shift + 3 ===== in a under internet, contact form, display the e-mail 3 information

general shortcuts_8

alt + a ===== add list open 
alt + b ===== when the field with a label assigned is selected select text in label box 
alt + c ===== add card picture dialog box open
alt + e ===== at beginning of edit box place cursor 
alt + f ===== fields box select
alt + g ===== image align drop-down list select
alt + k + enter ===== color palette for background select
alt + l ===== layout drop-down list select
alt + r ===== from the fields box remove a selected field

general shortcuts_9

alt + f2 ===== to-do bar show/hide 
alt + c ===== task request accept 
alt + d ===== task request decline 
ctrl + e ===== find a other item/task
ctrl + y ===== go to folder dialog box open
ctrl + n ===== when in tasks, create a new task 
ctrl + shift + k ===== from any outlook view, create a new task 
ctrl + shift + u ===== new task request create 
ctrl + o ===== selected item open 
ctrl + p ===== print 
ctrl + a ===== select all 
ctrl + d ===== delete 
ctrl + f ===== forward a task as an attachment
shift + tab ===== switching between tasks list, navigation pane and to-do bar
ctrl + j ===== selected item as a journal item open 
ctrl + z ===== undo 
insert ===== flag an mark complete/item

general shortcuts_10

alt + o ===== format menu display 
ctrl + shift + p ===== font dialog box display 
shift + f3 ===== with text selected, switching case
ctrl + shift + k ===== format letters as small capitals
ctrl + b ===== bold
ctrl + shift + l ===== bullets add
ctrl + i ===== italic
ctrl + t ===== indent increase
ctrl + shift + t ===== indent decrease
ctrl + l ===== left align
ctrl + e ===== center align
ctrl + u ===== underline
ctrl + shift + >/ctrl + ] ===== font size increase 
ctrl + shift + </ctrl + [ ===== font size decrease 
ctrl + x/shift + delete ===== cut
ctrl + c/ctrl + insert ===== copy
ctrl + v/shift + insert ===== paste
ctrl + shift + z/ctrl + spacebar ===== formatting clear 
ctrl + shift + h ===== next word delete 
ctrl + shift + j ===== fit between the margins, stretching a paragraph 
ctrl + shift + s ===== styles apply 
ctrl + t ===== hanging indent create 
ctrl + k ===== hyperlink insert 
ctrl + l ===== a paragraph left align
ctrl + r ===== a paragraph right align 
ctrl + shift + t ===== hanging indent reduce 
ctrl + q ===== paragraph formatting remove 

general shortcuts_11

ctrl + k ===== hyperlink insert 
alt + p ===== print preview
alt + s/u ===== from print preview open page setup 
alt + z ===== zoom
alt + c ===== print preview close 
f9 ===== start a send/receive for all defined send/receive groups 
shift + f9 ===== (header, item, and any attachments) start a send/receive for retrieving full items/current folder 
ctrl + m ===== send/receive start 
ctrl + alt + s ===== send/receive groups define 

general shortcuts_12

alt + f11 ===== visual basic editor open 
alt + f8 ===== macro play 
ctrl + alt + shift + f12 ===== form design save
ctrl + shift + f11 ===== form data save
click on infopath folder & ctrl + n ===== create a new microsoft office infopath form
enter ===== item open 
page down ===== at the bottom of the screen go to the item
page up ===== at the top of the screen go to the item
shift + up arrow/down arrow (respectively) ===== selected items by one item extend/reduce
ctrl + up arrow/down arrow (respectively) ===== without extending the selection go to the next/previous item
ctrl + spacebar ===== selection of the active item select/cancel 
f5 ===== refresh

general shortcuts_13

ctrl + shift + + (plus) ===== all groups expand
ctrl + - (minus) ===== group collapse 
shift + + (plus) ===== single selected group expand 
- (minus) ===== single selected group collapse
up arrow ===== previous group select
down arrow ===== next group select
home ===== first group select
end ===== last group select
right arrow ===== in expanded group or the first item off screen to the right select the first item on screen
ctrl + - (minus) ===== groups collapse all
ctrl + shift + + (plus) ===== groups expand all 
key for number of days + alt ===== from 1 through 9 days view
alt + 0 (zero) ===== 10 days view
alt + - (minus) ===== switching to weeks
alt + = (eqaul) ===== switching to months
f6/ctrl + tab ===== move between taskpad, calendar and the folder list
shift + tab ===== previous appointment select
left arrow ===== go to previous day
right arrow ===== go to next day
alt + down arrow ===== in the next week go to same day
alt + up arrow ===== in the previous week go to same day

general shortcuts_13

home ===== select time which begins your work day
end ===== select time which ends your work day
up arrow ===== previous block of time select 
down arrow ===== select the next block of time select 
page up ===== select block of time at top of screen
page down ===== select block of time at bottom of screen
shift + up arrow/down arrow (respectively) ===== selected time extend/reduce
with the cursor in the appointment, alt + up arrow/down arrow (respectively) ===== move an appointment up/down
with the cursor in the appointment, alt + shift + up arrow/down arrow (respectively) ===== change an appointment's start/end time
alt + down arrow ===== to the same day in the next week move selected item 
alt + up arrow ===== to the same day in the previous week move selected item

general shortcuts_14

left arrow ===== previous item select 
right arrow ===== next item select 
shift + left arrow/right arrow ===== several adjacent items select 
ctrl + left arrow + spacebar/right arrow ===== several nonadjacent items select 
enter ===== selected items open
page up ===== display/view items one screen above items on screen
page down ===== display/view items one screen below items on screen
home ===== first item on the timeline select
end ===== last item on the timeline select 
ctrl + home ===== without selecting display first item on the timeline 
ctrl + end ===== without selecting display last item on the timeline 

general shortcuts_15

enter/right arrow ===== group expand 
enter/left arrow ===== group collapse 
up arrow ===== previous group select
down arrow ===== next group select
home ===== first group on the timeline select
end ===== last group on the timeline select
right arrow ===== first item on screen select in first item off screen/an expanded group to the right